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There is a limit to the number of absences that a student can accrue. Excused absences are not considered under the policy described below.

A student may not exceed 8 absences per class per semester. For classes that only meet twice a week, a student may not exceed 4 absences per class per semester. Students who exceed this limit may expect quarter grades to suffer. Extracurricular participation in activities such as sports, clubs and organizations, performances and/ or school sponsored events may be jeopardized.

A student whose health prevents him/her from staying within these limits will meet with the Dean of Academics to determine the next appropriate steps, which may include a leave of absence. Attendance is an essential part of the school experience and the School cannot reasonably accommodate extended absences.

The Long Trail School community values shared educational experiences. Therefore, it is our expectation that students will attend all regularly scheduled school appointments including classes, athletic and arts commitments, trips, all school meetings and special activities. We expect and appreciate parents’ cooperation in these policies. Routine medical and dental appointments should be made after school, during vacations or on weekends.

Students are expected to initiate all conversations regarding absences. Unless it is an emergency, this contact should be made ahead of time. During an absence, it is expected that students will make up all missed work in a timely fashion.

The school day begins at Long Trail at 8:00 am. Students are expected to arrive no earlier than 7:30 am. In addition, students are expected to depart campus within 15 minutes of their last school obligation, including after-school activities.

For safety purposes, students who are late to school or departing early MUST sign in and out with the Receptionist.

Reporting Absences
A parent/guardian must call, email or send a note to the Receptionist to report an absence. Failure to report the absence within 72 hours will result in the absence being recorded as unexcused. Students must serve a supervised after-school detention for unexcused absences. An after-school detention will take priority over extracurricular obligations. Students are responsible for initiating the process for making up work after an absence.

Illnesses: Parents must contact the Receptionist by 7:30 am. Students who become ill during the day must report immediately to a Director of Student Life who will assist the student with arrangements to go home.

Planned absences: The School must be alerted, in advance, if a student plans to miss a class, athletic commitment or special program. A Planned Absence Form (available online or from the Receptionist) must be completed and submitted two days prior to the planned absence. Failure to complete the form in a timely manner will result in absences being considered as unreported/unexcused.

Lateness (Tardy)
Students who are late to school must report immediately to the Receptionist. The first tardy will result in a warning, the second in an after-school detention. The third tardy will result in a meeting with the student, parents, and the Dean of Academics.

The School will make its own determination about whether to close school, open late, or close early for inclement weather. This information will be on the school’s voicemail system, distributed via One Call Now (an automated message sent to all families), on Facebook and on Instagram. An announcement will be posted on the School’s website and with local television and radio stations. Students are expected to complete homework due that day and check their school email account for any changes.

Leave of Absence
A leave of absence is provided for the management of physical or emotional illness that interferes with a student’s ability to participate in the School’s program, has an undue negative impact on others, and/or is beyond the practical limits of community. The School may initiate a leave of absence, or the family may request a leave in writing. A student on long-term leave will likely receive pass/fail grades in the term(s) where s/he has accrued significant absences. In some instances, the student may be required to repeat course work. Absences accumulated during medical leave will not count towards final absence totals.

Leaves of absence are confidential and are not recorded on a student’s permanent academic record. Release of this information requires consent from the student and family. When a leave is extended beyond one semester, a decision about the student’s ability to hold her/his place in school will be made. If a student is unable to return to school for physical or mental health reasons, it is expected that the student will withdraw. In the case of withdrawal for medical reasons, the student may be eligible to apply for readmission.

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